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Key data at a glance
About the company
bluefrog pharma GmbH
Sourcing, procurement and distribution of pharmaceutical products
Ulm
No number is mentioned in the reference.
SAP Business One (Cloud)
Microsoft SharePoint, DATEV
Apps in use
Apps in useWith the conesprit Cloud Archive, bluefrog pharma connects SAP Business One with its own Microsoft SharePoint. Incoming and outgoing invoices are automatically filed in the designated folders.
Initial situation
The bluefrog pharma The company was founded in Ulm in 2023. It supports clients in the pharmaceutical industry with sourcing, procurement, sales, and warehousing of pharmaceutical products. The management team brought many years of industry experience and an existing network, enabling them to build the necessary internal systems for the new company from the outset.
Bluefrog Pharma wanted to organize purchasing, sales, and financial accounting directly within a professional ERP system. Key requirements included ease of use, location-independent work, meaningful data, and the ability to further develop the system in partnership with the company.
Acute challenges before project start
- Structuring purchasing, sales, and financial accounting from the outset
- Manage receipts and payments transparently
- Involve the tax advisor in the accounting.
- Store invoices in an organized manner in the existing SharePoint environment.
- Evaluate business data for decision-making
- Choose a flexible system for future growth
The importance of transparency
„"How can you grow if you have no trust?"“
Project progress
Project progress
Select an ERP system for core business processes immediately after founding the company.
Coordinate requirements for purchasing, sales, financial accounting, and document storage.
Setting up SAP Business One Cloud and connecting the conesprit Cloud Archive to Microsoft SharePoint
Training the bluefrog team and the tax advisor together in financial accounting.
Process receipts, bookings and documents in daily business and use the data for evaluations.
Bluefrog Pharma opted for SAP Business One shortly after its founding. The e-book does not specify an exact go-live date.
Solution & Conclusion
bluefrog pharma started with SAP Business One Cloud as its central system for purchasing, sales, and financial accounting. Four key components are described in detail in the e-book:
Process purchasing and sales in the ERP system
Bluefrog Pharma uses SAP Business One for purchasing and sales processes. The associated documents and payments are processed in the same system. This ensures that the business data is readily available for further processing and analysis.
Organize financial accounting with the tax advisor
Business transactions in SAP Business One generate journal entries. The tax advisor uses his own SAP license in the system and participated in the training together with the team. At the end of the month, journal entries can be exported for DATEV.
Store invoices in SharePoint
The conesprit Cloud Archive connects SAP Business One with bluefrog pharma's Microsoft SharePoint. Incoming and outgoing invoices are automatically saved in the designated SharePoint folders, simplifying document management.
Analyze data and work flexibly
Dario Vettese cites data analysis, ease of use, and cloud-based operation as key advantages. The system can be adapted to new requirements as the young company's processes evolve.
The result in comparison
Previously
- Selecting an ERP system after the company is founded
- Structure purchasing and sales
- Organize financial accounting with the tax advisor
- Manage invoices in the existing SharePoint environment
- Making data available for decision-making
- Create room for growth
Afterward
- SAP Business One Cloud from the start
- Purchase and sales documents in the ERP system
- tax advisors with their own SAP license are involved
- Automatic filing via conesprit Cloud Archive
- Business data usable for analysis
- Adaptable system for new requirements
Customer voice
„"The training to get to grips with the system only takes a few days. Furthermore, SAP Business One Cloud is easily adaptable to the individual requirements of the company."“
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